Mailchimp Integration

Do you use Mailchimp to send newsletters and communications to your clients? So we have got good news for you. Clevertim initial integration with Mailchimp is now available.

If you don’t use Mailchimp but are considering an email campaign software, Mailchimp is free and relatively easy to use. It is not the only one, but it is the only one Clevertim is currently supporting.

First things first. Assuming you have a Mailchimp account, you will need to go to Settings => Applications on your Clevertim account and enable the integration.


The Enable/Disable button is on the right corner. Once it is enabled, you will be able to do a few things on this page.


  1. You can choose whether to use just the first email address of your contact, or all of them.
  2. Check all the lists you have on Mailchimp. If you add new ones, just press Refresh lists and you will see new ones in the list.
  3. And finally, you can import the contacts from Mailchimp into Clevertim here. It will import contacts from all existing lists or just one specific one, your choice. If a contact with the same email address already exists in Clevertim, it will be updated, not duplicated.

Don’t forget to press Save when you’re done!

We recommend you starting from the last point above, importing your Mailchimp contacts to Clevertim, so your contacts are already included in lists.

Now that the Mailchimp integration is enabled, you just need to remember to update your existing contacts on Clevertim (the ones that aren’t already on Mailchimp and were imported to your account) with the lists you have on Mailchimp.

When you open a contact, you will see a section for Mailchimp on the right hand side, just under Custom Fields. Just click on Add a value in the list field and a drop down menu with all your options will appear.


Repeat this step to all contacts you want to add to your mailing lists.

This is the initial integration with Mailchimp; we are currently working on updated and improvements and will come back with more news soon.

New feature: Merging contacts, companies, cases, opportunities

Have you noticed a few duplicate contacts, companies, opportunities? It’s easily done when you have several people working from the same account and uploading data at different times, but still annoying to see a few of the same in your list and not really knowing which one is the best one to use.

Clevertim CRM now gives you the ability to merge contacts, companies, cases and opportunities in a simple and quick way and here is a step by step to guide you. The example below will merge companies, but the same steps apply to contacts, cases and opportunities.

1. Select all the companies you want to merge (you can repeat the merge if you don’t select them all at once). Here we applied the filter using part of the Company’s name to make sure we are getting them all as a list.

Clevertim_Merging companies03
Filter by the name/partial name of the company you want to merge and select all names

2. Click on the Select operation drop down menu, followed by Add to merge section. Click on Apply.

Clevertim_Merging companies05

3. All the companies you merged will appear on a box on the right hand corner. You can repeat the operation above until you have selected all companies you want to merge. Once you are done, click Merge.


Clevertim_Merging companies07

Things to note:

If the company (or contacts) you are merging are the same company with slightly different names, they will be merged using the first name in the list and will use its address (as you cannot have more than one address). For sections with multiple entries, like email, phone number, website, all different information will be kept.

Clevertim_Merging companies08
This is the result of five companies merged.


If you change your mind, you can always go on the What’s New section and undo the merge. You will notice that the “new” merged company will show up as Added new, whilst all the others will come as “deleted”. You can either undelete one, a couple or all of them.

Clevertim_Merging companies09
This is how your merge will show up in the “What’s New” tab.


Clevertim_Merging companies10
And this is how it will be if you un-do the merge.

For contacts, if one of the contact has a name and the other has name and surname, the system will merge these as well. Here is an example for two John’s contacts. One is on the system as just John, the other is as John Doe, one had a company, the other didn’t and both had different emails.

Clevertim_Merging companies11

Clevertim_Merging contacts01

Clevertim_Merging contacts02

Ah, and all notes and emails will also be merged.


Clevertim Tutorial: The “Opportunities” tab

We have a new tutorial on our Youtube channel. This time you can learn more about the Opportunities tab.

The Opportunities tab is where you will register and follow up on all your business opportunities. If you haven’t changed the names of your tabs (it is all customisable, remember?), you will find it just after the Cases tab.


Click on the video below to watch the tutorial, it’s just under 6 minutes:

Clevertim video tutorials on Youtube

Clevertim is an intuitive and easy to use contact management tool, and it is not just me saying it (this review on Merchatmaverick website will tell you more). We like to make it easier for our customers and potential customers though, so we are launching a series of video tutorials on our YouTube channel.

Our very first video is aimed at those who are new to Clevertim: Introduction to Clevertim, a short 5 minute overview of the software. Hopefully it will help you decide if Clevertim is the right web based contact management for your business.

If you are one of our existing clients and have a special tutorial request, do let us know and we will add to the calendar. And don’t forget to subscribe to our channel to get the latest updates.

You can find us everywhere

Here is just a quick reminder that you can reach us on all almost all social media channels: on Facebook on Twitter on LinkedIn on Google+ on YouTube (BRAND NEW!)

We are going to give Instagram or Pinterest a miss for now because, let’s face it, we are not about beautiful photos and visuals. Yet. Snapchat is also not our thing.

If you want to know more about how social media can help your business, read our previous posts on the topic here, here and here, and some tips on using video to promote your business here and here.

In the meantime, like us, follow us and keep in touch.



Coming soon

After writing a couple of posts about using videos to promote your businesses (Part 1 and Part 2), we’ve decided to give it a go too. Nothing fancy or complicated. The idea is to have short and easy-to-follow tutorials explaining some of the key features of Clevertim.

The video tutorials will come to complement any “How to…” posts we write or the help section on the website, as there is nothing wrong in having lots of help available.

Watch this space – we are looking at this as we speak and should have some news soon.

Personalise your Clevertim account

If you are the administrator of your Clevertim account, you can personalise it by adding your company’s logo, slogan and description, by just following these simple steps.

1. Go to the business preferences

Clevertim_Business Preferences


2. Upload your logo file as .JPG or .PNG. It will generate a thumbnail, so make sure the file is big enough

3. Add your company’s name, slogan and description. Why add these things? It will help your new employees and contractors to check it without having to ask other people. This might come in handy to your marketing and PR teams

Clevertim CRM - Company's info


4. Save the changes. Scroll down to the end of the page and click on Save Changes.

You will notice that your logo will show at the top left corner of the website. If you hover the mouse on the logo, you can see the slogan too. The description is only available in the business preference screen (for now).

Clevertim CRM_your logo and slogan


Whislt updating the company’s details is only for admin level, updating personal photos, name and email goes for each single user. Just go to My info & settings.


Clevertim CRM _ add your info